3 Ways to Manage Surcharges

August 27, 2020

5 min read

RESOURCES // BLOG

You may not be able to keep parcel carriers from imposing unexpected peak season cost changes, but you can prepare to manage surcharges. The key is to understand your shipping data, work with trusted partners, and protect profitability by responding quickly.

Here are three ways to manage surcharges during parcel carriers’ peak season and it’s impact on our profit margin.

  1. Manage Surcharges: Face Peak Season Head-on.
    Review the terms and conditions of the agreements you have with your carriers. Work with your logistics partner to stay on top of these new charges, and to come up with ways to offset, absorb, or pass them along to your customers. We help customers understand those charges, why they were implemented and how they affect profitability (via good reporting and data analytics). Analysis comes with a roadmap for minimizing the impacts. 

  1. Dissect Charges on Your Carrier Invoices
    Many times, carrier invoices are so lengthy that the charges are lumped together. It’s not unusual to see duplicate charges, for instance, or duplicate tracking numbers being charged multiple times. And with the COVID-19 peak surcharges, the carriers are billing in multiple different ways, including paper invoices, follow-up emails and averages over multiple transactions. 

    Dissecting those charges and ensuring that everything was charged correctly can be time-consuming and onerous. Our audit team constantly reviews the applicability of the charges and the actual rates that were charged to ensure accuracy. 

  1. Use best shipping practices. It can be tempting to take orders and push them out the door without giving much thought to how much it costs to ship those packages. 

    Most companies understand that transportation costs take up a big chunk of their operating budgets. Few take the time to examine the true cost of shipping those goods

    Factor both predictable/annual rate increases and unpredictable carrier surcharges into the equation, and you get a recipe for poor profitability. To avoid this problem, always use best practices centered on the cost of shipping each and every package. 

Master Your Parcel Program

With regular invoice auditing and business intelligence reporting, you can remove most of the uncertainty from the current surcharge environment while also preparing for any new fees that may be coming. 

Deploying additional best practices in your parcel program can supplement your ability to proactively plan for mitigating the cost impact of peak season surcharges. See our infographic for more tips that will help you monitor and manage surcharges.

To help you control costs in an ongoing peak season surcharge environment, we created Manage the Surge: Avoid Surcharge Shocks, Power Performance. It explores the how and why behind parcel carriers’ cost-recovery tactics. Read it today for the strategies you need to power a parcel program response that offsets these costs and protects your profit.

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Todd Benge

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